| Division | Agency-wide |
|---|---|
| Project / Program purpose and objectives | This system will replace FWP’s Automated Licensing System (ALS). ALS is supported and maintained by FWP technical resources and is hosted in the State of Montana Data Center (SMDC). This system utilizes dedicated point of sale (POS) workstations at both FWP regional offices and local Providers, i.e. retailers, which runs on a specialized code called ALX. There is also a customer-facing website for the sale of hunting and fishing licenses developed and operated by a third-party vendor (Montana Interactive). The system will also replace the state park campsite reservation system used by the Parks Division. The current solution is a third-party software package developed and operated by Reserve America and is hosted on Reserve America servers through a partnership with the State of Idaho. |
| IT Goal and Objective Reference | Goal 1 - Fiscal Responsibility (Spend Smart), Goal 2 - Optimization of shared services and support (Collaborate Smart), Goal 3 - Cybersecurity Enhancements and Strategy (Protect Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | 7/1/2020 |
| Estimated deliver date | 12/31/2023 |
| Estimated cost | $10,000,000 |
| HB 10 Request | Yes |
| Funding Sources | State Special Revenue: $2,500,000 PR and DJ Federal Grants: $7,500,000 |
| Annual costs upon completion | $3,200,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, this project was 0% completed. $972,453 of the budget has been spent. A minimal viable mobile app was released on February 28, 2022 with the remaining functions expected to be completed by mid-April. The big game/combo drawing is scheduled for April 15, 2022 using the new methodology. |
| Division | Operations and Financial Services |
|---|---|
| Project / Program purpose and objectives | The fleet management system assists management and staff in maintaining and managing vehicle assets as efficiently and cost effectively as possible. Through improved information management and process examination, the organization will improve customer service, repairs and maintenance services, and increase staff efficiency and productivity with the use of a new system. Complete, real time, easily accessible data will enhance staff and management ability to maximize availability, usage, and cost effectiveness of resources. The current system no longer meets these needs and the current vendor is phasing out support. |
| IT Goal and Objective Reference | Goal 1 - Fiscal Responsibility (Spend Smart), Goal 2 - Optimization of shared services and support (Collaborate Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | 7/1/2021 |
| Estimated deliver date | 9/1/2021 |
| Estimated cost | $500,000 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $500,000 |
| Annual costs upon completion | $50,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, this project has not been started and none of the funds have been expended. |
| Division | Agency-wide |
|---|---|
| Project / Program purpose and objectives | A cornerstone of FWP’s mission is serving the public and being transparent about the management issues we face. Our website is pivotal in this effort and houses a tremendous amount of scientific data, historical wildlife and fisheries information, all while being our primary tool for public outreach, generating revenue, increasing visitation, constituency building and news dissemination. Additionally, the website serves as a critical portal for our Automated Licensing Service, point of sale and reservation platform. Website analytics prove that as our constituents become more digitally focused, the use of our website continues to increase. This includes web traffic to our information portals like the Hunt Planner and FishMT, along with an increase in the number of people purchasing licenses and camping reservations online. Unfortunately, our website technology and design has failed to keep up with the increase in use. As it currently functions, it is inefficient for agency users and difficult to navigate for the public. The primary goal of this project is to implement our website on a modern and maintainable platform. Additionally, new technology will allow us to take advantage of the structure, integrations, and features to provide a better experience to our customers. |
| IT Goal and Objective Reference | Goal 2 - Optimization of shared services and support (Collaborate Smart), Goal 3 - Cybersecurity Enhancements and Strategy (Protect Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | 3/31/2020 |
| Estimated deliver date | 3/31/2021 |
| Estimated cost | $200,000 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $200,000 |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, this project is completed. 100% of the allocated funds were expended. |
| Division | Parks and Outdoor Rec |
|---|---|
| Project / Program purpose and objectives | The Parks Division received an audit finding and recommendation from the State Park and Recreation Board to procure a Facilities Management System. Employees are currently collecting data in a survey and inventory tool that does not meet holistic Division needs; and can’t be used to produce reports or influence management decisions. A Facilities Management System could be used agency-wide to inventory and assist in the decision making process for maintenance schedules and improvements for all of the agency’s regional offices, hatcheries, parks, and other properties. |
| IT Goal and Objective Reference | Goal 1 - Fiscal Responsibility (Spend Smart), Goal 2 - Optimization of shared services and support (Collaborate Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | 7/1/2021 |
| Estimated deliver date | 3/31/2022 |
| Estimated cost | $600,000 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $600,000 |
| Annual costs upon completion | $100,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, the statement of work for this project has been completed and agency is working through the procurement process. This project is 0% complete and none of the funds have been expended. |
| Division | Agency-wide |
|---|---|
| Project / Program purpose and objectives | Currently the agency manages close to $48 million of incoming grant funds each year. There are over 350 contracts that consist of federal grants, private grants, and restricted donations. Each grant contract has specific requirements for billing, financial reporting, overhead assessed, and tracking. Currently the Accounting staff manages each grant manually. Grant Management Software would promote efficiency, improve services to the public and agency staff, and ensure financial responsibility and sustainability. The department has an audit recommendation from the Legislative Audit Division to reduce the time between expenditures and draws for federal grants. This system will help the agency be timelier with draws and invoices, which will also allow for better cash management. |
| IT Goal and Objective Reference | Goal 1 - Fiscal Responsibility (Spend Smart), Goal 2 - Optimization of shared services and support (Collaborate Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | 9/1/2020 |
| Estimated deliver date | 4/1/2022 |
| Estimated cost | $85,500 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $85,500 |
| Annual costs upon completion | $85,500 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, this project is 0% complete and $171,000 of the funds have been expended. The solution procured by the state did not meet the needs or expectations of our customers. The agency is working on a new approach for this project. |
| Division | Enforcement |
|---|---|
| Project / Program purpose and objectives | Ongoing support and expansion of the SmartCop program at FWP. |
| IT Goal and Objective Reference | Goal 3 - Cybersecurity Enhancements and Strategy (Protect Smart), Goal 5 - Service First (Business Smart) |
| Estimated start date | |
| Estimated deliver date | |
| Estimated cost | $477,850 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $477,850 |
| Annual costs upon completion | $477,850 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | As of March 31, 2022, this project is fully implemented. The agency continues to work with DOJ and their vendor to enhance the safety and improve the effectiveness of our law enforcement officers. |