| Division | Agency-wide |
|---|---|
| Project / Program purpose and objectives | In 2001, Montana Fish, Wildlife and Parks (FWP) implemented an Automated Licensing System (ALS) that focused on the automation of the sale of hunting and fishing licenses through local providers (e.g. retail stores) in addition to FWP regional offices. Over the last 17 years, ALS has been improved and stretched to meet new agency and customer needs, changed to accommodate new license regulations and types, and expanded to integrate additional business functions. The system is coming to the end of its useful life. We are planning for a complete replacement or reconstruction of the existing licensing system to support existing core functions, new information technology design and software, and expand functionality to meeting existing and new agency business and customer needs. |
| IT Goal and Objective Reference | Public Service, Resource Management and Capacity Building for Effective Management. |
| Estimated start date | 7/1/2019 |
| Estimated deliver date | 12/31/2021 |
| Estimated cost | $10,000,000 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $3,000,000 Federal Pittman-Robertson and Dingle-Johnson Federal Grants: $7,000,000 |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | ExploreMT — Montana Fish, Wildlife & Parks’ new business system — advanced through the first stages of development, the formal Request for Proposals (RFP) process, as we sought prospective vendors to develop a $10 million application over the next two years. And then the Covid-19 pandemic hit. This unprecedented situation calls for cautious planning. With that in mind, ExploreMT is moving in a new direction with the same goal in mind. Instead of committing to one big-ticket project right now, FWP is taking a phased approach that will allow for funding flexibility. We are working with the State Procurement Bureau to procure the system in phase. None of the funding for this project has been expended. |
| Division | Agency -wide |
|---|---|
| Project / Program purpose and objectives | FWP owns property and building across the state. We need a centralized solution for tracking maintenance, contracts and repairs for State Parks, Wildlife Management Areas, Fishing Access Sites, Offices and Hatcheries. |
| IT Goal and Objective Reference | Resource Management and Capacity Building for Effective Management |
| Estimated start date | 1/3/2022 |
| Estimated deliver date | 6/30/2022 |
| Estimated cost | $600,000 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $600,000 |
| Annual costs upon completion | $100,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | In late 2018, FWP released an RFI to find out what products were available for faculties management. Based on the average costs from these responses, it was determined that this project couldn't be funded out of our existing budget. This project has been moved to our 2020 Strategic Plan so we can continue to explore funding options. We are working on completing an inventory of our existing assets to upload into the new system. |
| Division | Enforcement |
|---|---|
| Project / Program purpose and objectives | Ongoing Support and Expansion of the SmartCop program at FWP. |
| IT Goal and Objective Reference | Public Service |
| Estimated start date | 7/1/2018 |
| Estimated deliver date | 6/30/2020 |
| Estimated cost | $92,600 |
| HB 10 Request | No |
| Funding Sources | State Special Revenue: $92,600 |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | Ongoing support for the ever expanding technical needs of the Enforcement Division has been met with a dedicated systems administrator. The SmartCop software program has been expanded to include a daily activity log that allows the warden to track their activities in a centralized location. Two new mobile forms were also added to the system: Consent to Search and Incident Reports. This program continues to be a priority for the agency since it vastly increases officer safety as the terminal’s physical location is continuously reported back to the Montana Highway Patrol (MHP) dispatch center. These system also provide wardens with accurate, real-time information about persons they contact in the course of their duties. |
| Division | Agency-wide |
|---|---|
| Project / Program purpose and objectives | Develop new tools for document and information management and to centralize FWP policies so they are available to all staff regardless of their location and access to SummitNet. This would increase the staff’s use and application of State and agency policies and forms. |
| IT Goal and Objective Reference | Capacity Building for Effective Management |
| Estimated start date | $_DateTool.format("M/d/yyyy", $_DateTool.toDate("MM-dd-yyyy", $parent.getChild($nodeName).textValue)) |
| Estimated deliver date | $_DateTool.format("M/d/yyyy", $_DateTool.toDate("MM-dd-yyyy", $parent.getChild($nodeName).textValue)) |
| Estimated cost | |
| HB 10 Request | No |
| Funding Sources | : |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | We worked with DOA and the vendor to attempt to procure PolicyTech under DOA's existing contract. SITSD demoed the system for us and shared their procedures for creating and maintaining centralized policies. In 2020, DOA opted to purchase ServiceNow and migrated their centralized policies from PolicyTech to ServiceNow. Once this module is available for use by all state agencies, FWP will move all of our policies to this centralized solution. In the meantime, policies are being reviewed, renamed, and prepared for centralization. |