| Division | HCSD/TSD |
|---|---|
| Project / Program purpose and objectives | Enhance the Enterprise Architecture to implement additional business intelligence and data analytics for processing timeliness, backlogs, task throughput, error rates, and work participation. Pursue several security initiatives to protect client data in the database and on file servers, implement SIEM, and require multi-factor authentication. |
| IT Goal and Objective Reference | Goal 3, Objective 3.1 /Goal 3, objective 3.2 /Goal 4, Objective 4.1 /Goal 4, Objective 4.3 |
| Estimated start date | 2/8/2015 |
| Estimated deliver date | 4/30/2018 |
| Estimated cost | $2,700,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | N/A |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete, $2,700,000 |
| Division | HCSD/TSD |
|---|---|
| Project / Program purpose and objectives | The purpose of this project is to complete an assessment of the E&E system and Health Enterprise for MITA 3.0 compliance, implement additional operational analytics and business intelligence, expansion of integration layer to support more robust ad hoc reporting capabilities, and upgrading to the latest version of the Pentaho software product and associated regression testing, utilize a predictive model based on supervisor reviews and errors noted from scheduled review processes, and implement core messaging services that support troubleshooting and statistical transaction analysis on the EDX. |
| IT Goal and Objective Reference | Goal 3, Objective 3.1 /Goal 3, Objective 3.2 /Goal 4, Objective 4.1 /Goal 4, Objective 4.3 |
| Estimated start date | 7/1/2016 |
| Estimated deliver date | 12/31/2017 |
| Estimated cost | $2,450,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | Not Applicable, as the systems being serviced are included within TSD operational budget and CHIMES M&O budget. |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | MMIS |
|---|---|
| Project / Program purpose and objectives | The MPATH modularity blueprint includes the following modules: Systems Integration Services, Provider Services, Enterprise Data Warehouse Services, Data Analytics Services, Financial Support Services, Claims Processing and Management Services, Care Management Services, Customer Care Services, and Pharmacy Support Services. DPHHS will be developing and releasing RFP's related to these modules over the next two years. The Department of Public Health and Human Services (DPHHS) has initiated the Montana Program for Automating and Transforming Healthcare (MPATH) to procure software and services to replace the State’s aging legacy Medicaid Management Information System (MMIS). DPHHS will acquire discrete modules that align with the Final Rule for Mechanized Claims Processing and Information Retrieval Systems as described in 42 CFR 433.111, and successfully meet the goals and business needs identified by DPHHS during the modularity planning process. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.1 /Goal 3, Objective 3.2 /Goal 3, Objective 3.3 /Goal 4, Objective 4.3 |
| Estimated start date | 1/1/2017 |
| Estimated deliver date | 9/30/2022 |
| Estimated cost | $103,837,339.00 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | Total is unknown at this time. |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 30% , $25,082,343.00 |
| Division | TSD/BFSD/Medicaid |
|---|---|
| Project / Program purpose and objectives | To update the State Medicaid Health Information Technology Plan (SMHP), to reflect the current plan to meet federal regulations and guidance for Health Information Technology and Electronic Health Records Incentive Programs. This effort entails completing the draft of the CEP to bring on a contractor to update the SMHP, and then to manage the contractor with the updating of the SMHP to Department Expectations. |
| IT Goal and Objective Reference | Goal 3, Objective 3.3 /Goal 4, Objective 4.1 |
| Estimated start date | 9/1/2017 |
| Estimated deliver date | 5/31/2018 |
| Estimated cost | $270,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | None |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Operations Branch |
|---|---|
| Project / Program purpose and objectives | This project is the procurement and implementation of a system to support the Medical Marijuana program including a seed to sale tracking system that meets the requirements set forth in SB333. This project will implement a full-service seed to sale inventory management system to track marijuana products from seedlings to the sale of consumable products and integrate with new cardholder registry and licensing solution. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.2 /Goal 3, Objective 3.3 /Goal 3, Objective 3.4 /Goal 4, Objective 4.1 /Goal 4, Objective 4.3 |
| Estimated start date | 6/1/2017 |
| Estimated deliver date | 6/30/2018 |
| Estimated cost | $625,000 |
| HB 10 Request | No |
| Funding Sources | State Special Fund: 100% |
| Annual costs upon completion | Approximately $250,000 annually, including system support, product tags, badges, and other items needed to support business functions. |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | TSD/HCSD/MMIS |
|---|---|
| Project / Program purpose and objectives | The Social Security Number Removal Initiative is a project to remove the SSN from Medicare Cards and replace them with a Medicare Beneficiary Identifier (MBI). This will impact systems that currently interface with CMS for Medicare related information, as they will have to be updated to received and send MBIs. The objective of this project is to implement web service technology to transition the use of the HICN number to the MBI number from CMS. Using web services, we intend to automate and centralize the exchange of information with CMS for MBI. |
| IT Goal and Objective Reference | Goal 3, Objective 3.1 |
| Estimated start date | 4/3/2017 |
| Estimated deliver date | 12/31/2018 |
| Estimated cost | $760,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | Not Applicable, as the systems being serviced are included within TSD operational budget. |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | TSD/HCSD/Medicaid |
|---|---|
| Project / Program purpose and objectives | This project is to implement technology that allows for an automated process to cross check for assets with Financial Institutions when determining eligibility for certain Aged, Blind, and Disabled Medicaid applicants/enrollees. This system is required to comply with Section 1940 of the Social Security Act, subsection 1903(i)(24) of the Supplemental Appropriations Act of 2008 (P.L. 110-252). |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 |
| Estimated start date | 8/13/2018 |
| Estimated deliver date | 2/1/2019 |
| Estimated cost | $550,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 90% General Fund: 10% |
| Annual costs upon completion | $195,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | TSD/HCSD/CSED |
|---|---|
| Project / Program purpose and objectives | This project will develop a system that allow CSED to query and research TEAMS archive data. This project consists of extracting certain data from the legacy TEAMS system, loading that data into a modern database schema and the development of a query system. The data and its structure is specific to the business functions and needs of CSED to manage certain child support enforcement activities. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 |
| Estimated start date | 2/3/2017 |
| Estimated deliver date | 7/31/2017 |
| Estimated cost | NA, completed under Existing SEARCHS M&O Contract LOE. |
| HB 10 Request | No |
| Funding Sources | Federal Fund : 66% General Fund: 14% State Special: 20% |
| Annual costs upon completion | None |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | TSD/HCSD/QAD |
|---|---|
| Project / Program purpose and objectives | This project was to extract certain historical data from the legacy TEAMS systems for CSED, HCSD, and other programs. Different groups had different data extract requirements. Data was then loaded into databases to enable research, query, and historical reporting. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 |
| Estimated start date | 2/3/2017 |
| Estimated deliver date | 12/31/2017 |
| Estimated cost | $110,000 |
| HB 10 Request | No |
| Funding Sources | Federal Fund: 57% General Fund: 43% |
| Annual costs upon completion | None |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | HCSD |
|---|---|
| Project / Program purpose and objectives | The purpose of this project is to replace the functionality of the current DPHHS Public Assistance Help Line with an Avaya Contact Center solution hosted and managed by the Department of Administration – State Information Technology Services Division (SITSD). The successful design and implementation of the Avaya solution will result in a cost savings for DPHHS while retaining functionality, increasing uptime, and increasing system capability. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 |
| Estimated start date | 12/1/2017 |
| Estimated deliver date | 12/31/2018 |
| Estimated cost | A $50k initial investment to setup and implement. |
| HB 10 Request | No |
| Funding Sources | 58%: Federal Fund 37%: General Fund 5%: State Special |
| Annual costs upon completion | Approximately $600,000, based on cost project sheet from SITSD. |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | CFSD |
|---|---|
| Project / Program purpose and objectives | The purpose of the MFSIS (Montana Family Safety Information System) project is to replace, in a modular approach, the business functions of the CAPS mainframe child welfare management system. In response to the limitations of CAPS and to comply with recommendations from an October 2015 Legislative Audit Report, CFSD determined the need to implement a new CCWIS compliant system to replace CAPS. The new system modules will operate concurrently with CAPS until all functionality has been completed and CAPS has been retired. The initial phase of the project is focused on developing the intake and investigations module. |
| IT Goal and Objective Reference | Goal 1, Objective 1.1 /Goal 1, Objective 1.3 |
| Estimated start date | 2/18/2016 |
| Estimated deliver date | 10/31/2018 |
| Estimated cost | $3,100,000 |
| HB 10 Request | No |
| Funding Sources | 50%: Federal Fund 50%: General Fund |
| Annual costs upon completion | $100,000 annually for hosting, support, maintenance and operations services provided by SITSD |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Senior and Long-Term Care (SLTC) |
|---|---|
| Project / Program purpose and objectives | The SLTC division will replace the current system used by the SUA (State Unit on Aging) to track activities with a SaaS product. The software will meet data reporting requirements for the Ombudsman program required under the OAA (Older Americans Act). The existing HARMONY system is obsolete and unsupported. The system acquisition will include the NORS (National OMBUDSMAN Reporting System) federal reporting requirement under the OAA. The Ombudsman program serves as a client advocate for disabled and senior adults in facilities throughout the State of Montana. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.3 /Goal 3, Objective 3.4 |
| Estimated start date | 4/2/2018 |
| Estimated deliver date | 7/1/2018 |
| Estimated cost | $12,000 |
| HB 10 Request | No |
| Funding Sources | 75%: Federal Fund 25%: General Fund |
| Annual costs upon completion | $11,000 Annually for Maintenance and Support |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Senior and Long-Term Care (SLTC) |
|---|---|
| Project / Program purpose and objectives | The SLTC division is replacing the current IRIS (Intake and Referral Information System) used by the SUA (State Unit on Aging) with a SaaS product. This software will be used to track activities and meet data reporting requirements for Legal Services Developer under the OAA (Older Americans Act). The existing IRIS system is unsupported and obsolete. The SUA program provides legal services to qualified seniors in the development of a range of legal documents including Wills, Homestead Act, Power of Attorney, Deeds, Mortgages and many others. The main goal of the project is to support the collection of demographic data of clients served and the storage of the documents developed. The system will track the cases and activities involved in the development of legal documents. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.3 /Goal 3, Objective 3.4 |
| Estimated start date | 3/1/2018 |
| Estimated deliver date | 5/1/2018 |
| Estimated cost | $12,000 |
| HB 10 Request | No |
| Funding Sources | 75%: Federal Fund 25%: General Fund |
| Annual costs upon completion | $11,000 Annually for Maintenance and Support |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Senior and Long-Term Care (SLTC) |
|---|---|
| Project / Program purpose and objectives | The SLTC division is replacing the current MAST (Montana Aging Services Tracking) and IRIS (Intake and Referral Information System) with a SaaS product. The proposed system will provide support for the activities of the local AAAs, ADRCs, and the CCOAs including the tracking of local grants and efforts including Alzheimer, Veterans and Respite Care. The system will also include the analysis and creation of federally mandated NAPIS and SHIP reporting. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.3 /Goal 3, Objective 3.4 |
| Estimated start date | 3/1/2018 |
| Estimated deliver date | $_DateTool.format("M/d/yyyy", $_DateTool.toDate("MM-dd-yyyy", $parent.getChild($nodeName).textValue)) |
| Estimated cost | $60,000 |
| HB 10 Request | No |
| Funding Sources | 75%: Federal Fund 25%: General Fund |
| Annual costs upon completion | $30,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Senior and Long-Term Care (SLTC) and Quality Assurance Division (QAD) |
|---|---|
| Project / Program purpose and objectives | This SaaS solution will replace the need for providers to call several various programs to make reports as required by multiple federal and state requirements. The primary purpose of the proposed system is for elder abuse reporting and incident management. The proposed system will be used by providers of care for disabled adults and seniors in group and nursing homes to report incidents of abuse, neglect and exploitation. The proposed system will create efficiency in processing these reports and result in better reporting and data for the State on abuse, neglect and exploitation. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.3 /Goal 3, Objective 3.4 |
| Estimated start date | 3/15/2018 |
| Estimated deliver date | 6/1/2018 |
| Estimated cost | $10,000 |
| HB 10 Request | No |
| Funding Sources | 75%: Federal Fund 25%: General Fund |
| Annual costs upon completion | $8,000 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |
| Division | Public Health and Safety Division (PHSD) |
|---|---|
| Project / Program purpose and objectives | This project is to implement a WIC EBT system. The proposed system services include an EBT contractor that will support the WIC benefit transactions in all aspects, including card creating/distribution, redemption, reporting, settlement, merchant, retailer, and participant support services. |
| IT Goal and Objective Reference | Goal 1, Objective 1.3 /Goal 3, Objective 3.4 |
| Estimated start date | 9/24/2015 |
| Estimated deliver date | 9/30/2017 |
| Estimated cost | $663,000 |
| HB 10 Request | No |
| Funding Sources | 100%: Federal Fund |
| Annual costs upon completion | $1 per case, per month, averaging out to approximately $120,000 annually (Based on last 3 months invoices). |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 100% complete and 100% funds expended |