| Division | Motor Vehicle |
|---|---|
| Project / Program purpose and objectives | MERLIN revolutionizes the way motor vehicle and driver licensing services are provided in Montana by automating various aspects of the business. Montana has more than 1.75 million titled vehicles and MERLIN supports the yearly task of providing titles for 470,000 vehicles, registration of over 1 million vehicles and licenses and ID cards for approximately 200,000 individuals per year. Vehicle title and registration, integrated accounting, and dealer licensing has been accomplished and has entered an operations and maintenance mode. The MERLIN system includes electronic commerce applications through the state portal using Montana Interactive. |
| IT Goal and Objective Reference | Goal 1. Deliver Value Added IT solutions. Objective 1.1 Meet business needs for new, replacement, and upgraded systems. |
| Estimated start date | 7/1/2014 |
| Estimated deliver date | 11/23/2020 |
| Estimated cost | $19,030,485 |
| HB 10 Request | No |
| Funding Sources | General Fund: $1,079,104 State Special Revenue: $12,293,491 Capital Projects Fund: $5,657,890 |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 8/15/22 - Project is complete and in maintenance mode. |
| Division | Criminal Investigation |
|---|---|
| Project / Program purpose and objectives | The Computerized Criminal History (CCHv2) upgrade is a multi-year, multi-phase project that will improve the timeliness, accuracy, and completeness of criminal justice information. Key highlights: • Provides secure access to Criminal History Record Information (CHRI) for public safety practitioners. • Tracks data at an offense and charge level thereby providing charge traceability to a criminal cycle. • Ensures compliance with federal rules for security and data. • Designs new Montana State Registry to replace Sexual or Violent Offender Registry. • Leverages Georgia’s CCH system code at no cost • Establish the foundation for real-time web service integration with FullCourt Enterprise. |
| IT Goal and Objective Reference | 2. Modernize and Optimize Infrastructure 2.2 Develop information sharing standards, protocols, policies, and exchanges. |
| Estimated start date | 10/1/2015 |
| Estimated deliver date | 9/28/2018 |
| Estimated cost | $1,729,455 |
| HB 10 Request | No |
| Funding Sources | NCHIP Grant 2015: $1,729,455 |
| Annual costs upon completion | $197,200 including CCHv3 and FEDEX |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | This project is 100% complete and funding is expended. |
| Division | Criminal Investigation |
|---|---|
| Project / Program purpose and objectives | The Computerized Criminal History (CCHv3) upgrade is a multi-year, multi-phase project that will improve the timeliness, accuracy, and completeness of criminal justice information. Key highlights: • Creates convenient online portal through which criminal justice partners across Montana will be able to access criminal history records and systems • Creates ability to do online criminal record validations, saving DCI staff significant time and substantial costs • Will enhance compliance by offering advanced authentication • Will provide efficiencies not currently possible • Leverages significant work from CCHv2 project |
| IT Goal and Objective Reference | 2. Modernize and Optimize Infrastructure 2.2 Develop information sharing standards, protocols, policies, and exchanges. |
| Estimated start date | 10/1/2016 |
| Estimated deliver date | 3/31/2020 |
| Estimated cost | $2,269,680 |
| HB 10 Request | No |
| Funding Sources | NCHIP 2016: $2,021,096 State Special Revenue (CRISS): $750,000 Local Match: $224,566 |
| Annual costs upon completion | $197,200 (anticipated maintenance contract cost, if completed) |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | This project is 100% complete and funding is expended. |
| Division | Criminal Investigation |
|---|---|
| Project / Program purpose and objectives | The FullCourt Enterprise Data Exchange (FEDEX) upgrade Key highlights: Purpose: A. Replace the existing data exchanges with new exchanges that capture all court actions that are compatible with the new FullCourt Enterprise Case Management (FCE) System and CCHv2 B. Implement new data exchanges for: 1) Orders of Protection, 2) Bench/Arrest Warrants and 3) No Contact Court Orders from the Courts directly to the Law Enforcement and NCIC. Objectives: 1. Replace current data exchange with a real-time web services exchange which will make court data immediately available to law enforcement and public safety professionals. 2. Construct three new exchanges for (protection orders, arrest/bench warrants, and no contact orders) using the same web services architecture. 3. Implement these exchanges so as a court is transitioned from the legacy FullCourt system to FCE, the data exchange would be included in their go-live processing. |
| IT Goal and Objective Reference | 2. Modernize and Optimize Infrastructure 2.2 Develop information sharing standards, protocols, policies, and exchanges. |
| Estimated start date | 10/1/2016 |
| Estimated deliver date | |
| Estimated cost | $385,000 |
| HB 10 Request | No |
| Funding Sources | HB10 LRIT: $385,000 |
| Annual costs upon completion | To Be Determined when project starts |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 8/15/22 - this project was cancelled The purpose of this project was to design and build a data exchange between DOJ, the Office of Court Administrator (OCA) and the Department of Corrections (DOC) to electronically record all arrests, court filings, courts actions, and correctional events to the same criminal history system as well as track offenders through the correction system. At the time the funding was authorized, DOJ and OCA were involved in two major information technology projects – (1) Upgrade of the DOJ Computerized Criminal History (CCH) system and (2) OCA implementation of the Full Court Enterprise (FCE) system. Both systems continue as ongoing projects today. The CCH project included an updated Sexual and Violent Offender Registry (SVOR) now called the Montana State Registry (MSR), and Montana Connect, a secure portal, to enable non-DOJ personnel access to the CCH and other public safety applications. Since 2015, the Division of Criminal Investigation (DCI), Crime Information Bureau (CIB), and Justice Information Technology Services Division (JITSD) staff, in conjunction with contracted resources, have been heavily involved in multiple projects to enhance criminal record information and improve the functioning of the State’s criminal justice system. In March 2020, the CCH, MSR, and MT Portal went “Live”. The system is in daily use by DCI staff with a plan to roll it out to local public safety agencies in order make better-informed decisions regarding offenders. Since the start of the FCE project, OCA has fielded the system to several courts, and they continue to do so. Final implementation has slowed to some of the major courts due to the Covid-19 situation, however, installs with courts who choose to pursue the FCE transition continue. Since DOJ received this funding, some initial planning in FY2017 was led by a member of the JITSD staff. Numerous meetings, concept planning, a draft project charter, and draft project plan were conceived. A total of $15,773.81 was spent doing this work. Subsequently, JITSD lost two of the lead FEDEX project visionaries and subject matter experts to retirement and departure from state government. Since then, no additional work or expenses have been charged to the FEDEX budget, leaving the remaining $354,251.19 idle. Both the DOJ and OCA agree that reverting the balance of the FEDEX budget to the State CIO is the right and responsible course of action for the following reasons: • Both DOJ and OCA continue work on the CCH and FCE projects. Staff resources are dedicated to completion of both projects. Since the implementation of the CCH last March, system enhancements to improve it continue. Both FCE and the CCH systems, fully operational as designed, are critical to data exchanges. With work focused on both these systems, staff resources are not available to commit to the FEDEX project as initially envisioned when the budget was allocated. • The loss of key staff with the FEDEX vision effectively halted the project. As shown above, FEDEX funding has remained static since FY2017. • The request for HB10 funding was premature. Although a vision for data exchanges between DOJ, Courts, Corrections, and others was imagined (and needed) essential project planning was not fully scoped. Committed resources from all participants, a signed project charter, nor an in-depth project plan were in-place when this budget was allocated. Since then, and with the delayed FEDEX project as the prime example, both DOA and the Legislative Finance Committee (LFC) require a project charter and plan before HB10 funds are approved. The FEDEX project is currently reported “BLACK” representing it is On-Hold. The exchange of data between OCA and DOJ is, and will continue to be, a major objective/goal. Work on enhancing existing exchanges between the courts and the Motor Vehicle Justice Court Reporting System (JCRS) has been in-place for years and work continues to improve the data exchanged as time permits under different funding sources. However, without a well-conceived FEDEX project plan or dedicated resources to obligate, both DOJ and OCA leadership concur that returning the remaining funds is necessary. |
| Division | Criminal Investigation |
|---|---|
| Project / Program purpose and objectives | The purpose of the project is to replace the existing DOJ CJIN message switch and client with a secure cloud-based system that upgrades the existing DOJ CJIN environment, improves system performance for users, and provides disaster recovery for the MT DOJ CJIN that does not exist today. |
| IT Goal and Objective Reference | 2. Modernize and Optimize infrastructure |
| Estimated start date | 5/13/2020 |
| Estimated deliver date | 10/30/2020 |
| Estimated cost | $636,949 |
| HB 10 Request | No |
| Funding Sources | General Fund: $43,026 State Special Revenue: $593,923 |
| Annual costs upon completion | $479,340 |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | 8/15/22 - Project is complete and in maintenance mode. |