| Division | Montana State Prison |
|---|---|
| Project / Program purpose and objectives | Security camera systems are utilized to assist in providing enhanced security and improved surveillance of high risk locations. Additionally, the department is required to comply with the Prison Rape Elimination Act (PREA) and security camera systems are integral as a deterrent as well as an investigative tool. Historically, security cameras were expensive and have been installed by external security doors and gates and in areas where there were higher risks of incidents. The ability to monitor the cameras from remote locations was limited and access was generally only available to staff at the location the camera was installed. Multiple analog security cameras have been installed as standalone systems that record on Digital Video Recorders (DVRs) and in once case VHS tape. These systems are in various locations at MSP, they are not networked, integrated, or synchronized with the other systems. To meet operational needs older systems are upgraded or expanded whenever funding can be obtained. Department IT staff have worked with the State Information Technology Services Division, General Services Division, Montana State Prison, and Montana Correctional Enterprises to develop the requirements for updating the video surveillance system at the facility. This system operates on the state network, the servers that manage the cameras runs on an SITSD server located in the State of Montana Data Center (SMDC). The video is saved to an SITSD storage device located at MSP for short term storage and each night migrated to SITSD hosted storage located at the SMDC. The system designed by SITSD, GSD, and ITD integrates all the components that manage, distribute, view, and store video data. The initial camera installations have been very successful and live video is available to staff that need to have access at MSP as well as Investigators and the Director’s office in Helena. MSP and MCE have installed 290 surveillance cameras and have a requirement for 171 more cameras to replace the remaining legacy cameras and provide coverage in areas that currently have no cameras. There is currently no funding for the remainder of these cameras. The department is considering an EPP request and is also exploring the potential for grant funding. A final budget has not yet been developed. This narrative and project cost details will be updated when all information has been determined and is available. |
| IT Goal and Objective Reference | Implement scalable technologies that meet customer demand flexibly and rapidly, with minimal capital expenditures. |
| Estimated start date | 7/1/2019 |
| Estimated deliver date | 6/30/2020 |
| Estimated cost | 211,000 |
| HB 10 Request | No |
| Funding Sources | General Fund: 211000 |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | The Department installed supplemental cameras as different funding became available whether it was operational budget or grants. MWP utilized IP encoders to interface analog surveillance cameras to the enterprise Exaqvision system. Cameras were installed in the Dairy, cameras installed in high side unit pods, some legacy cameras at Pine Hills were replaced or new implementations. |
| Division | CSD |
|---|---|
| Project / Program purpose and objectives | Department of Correction’s facilities currently utilize paper-based medical charts for all aspects of offender medical care. The continued use of a paper system is inefficient and the acquisition of an Electronic Medical System (EMR) that would allow for the automation of offender medical records is a necessity. This automation would greatly enhance the medical services provided at the sites by: • Improving the quality of patient care; • Improving accuracy of diagnosis; • Improving care coordination; • Increasing efficiencies and cost savings. Additionally, all areas of health care can work together more efficiently; medical, dental and mental health care will be able to work in a team approach rather than as individual work groups. The medical records department will greatly decrease the amount of time currently used on hand-copying documents for litigation, grievances, and transfer of patients. Staff time will be greatly reduced by reducing the amount of time transferring paper-based charts from one department to another. The ability to interface with the medical systems of our external medical providers will also be more efficient than the current process. In addition, EMR software allows for easily accessible statistical data, and tracking certain aspects of a patient’s health status—e.g., graphing of a diabetic’s Hemoglobin A1c (HbA1c) values. There is currently no funding for this project and the department is currently exploring the costs for acquiring and ongoing maintenance of an EMR. |
| IT Goal and Objective Reference | Goal 5: Where and when possible, automate business practices to make the practices more efficient and cost effective. |
| Estimated start date | 6/30/2020 |
| Estimated deliver date | 7/1/2021 |
| Estimated cost | Unknown. It's currently in RFP process |
| HB 10 Request | No |
| Funding Sources | General Fund: Unknown. This is currently in bid process. |
| Annual costs upon completion | |
| Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. | EHR requirements were developed and an RFP for EHR was just released by CSD the middle of June 2020. The end of August 2020 will start evaluating the vendor responses. |