Department of Corrections

Update: This goal has been met.

Objectives

Participate in a leadership role on the project.

Update: This is continuing representation as OMIS is enhanced.
Participate in the development of policy and procedures.

Update: Department policy was created stating OMIS is the official record
Participate on all IT related committees i.e. data governance, data security, access security, document classification and management, and records retention.

Update: This is continuing representation as OMIS is enhanced.

Update: The Department established a project management office (PMO). The PMO reports to the Administrative Services Division Administrator and contains a senior PM, BA and provides oversight for another PM.

Objectives

All enhancement requests to the Department’s information systems (Offender Management Information System (OMIS) and Youth Management System (YMS)) will be managed using an appropriate project management methodology.

Update: They are run by the PMO and go through a review process in the OMIS Governance committee.
Every significant enhancement will have a signed charter from the project sponsor, a project scope document, and a communication plan.

Update: This has been true for significant enhancements.
Feature documentation will be produced and updated throughout the cycle and conduct development status sessions.

Update: This has been handled by the Statistics and Data Quality Unit via their training group in the form of reference guides as OMIS is enhanced.

Update: This is currently done and effective.

Objectives

Maintain the integrity of the production environment.

Update: This objective is an ongoing and permanent process
Reduce or eliminate disruptions to the availability of production systems or services due to changes.

Update: This objective is an ongoing and permanent process
Ensure appropriate management review to understand risks associated with changes, and to mitigate these risks wherever possible.

Update: This objective is an ongoing and permanent process
Provide a process that supports the efficient and prompt handling of changes and provides accurate and timely information about those changes.

Update: This objective is an ongoing and permanent process

Update: The Department has adopted SITSD policy, with additions where applicable as it pertains to CJI. The objective for role based has been slow due to positions being reclassified across the executive making it difficult for automation of role based via MIM.

Objectives

Continue to develop information security policies for all National Institute of Standards and Technology (NIST) families.

Update: This objective is an ongoing and permanent process
Continue to implement NIST security controls that ensure the security, privacy, availability, and integrity of data and systems.

Update: This objective is an ongoing and permanent process
Ensure access to data and systems is appropriate, allowing access only for those with a legitimate need.

Update: This objective is an ongoing and permanent process
Work with department HR staff to develop staff roles that will be used when granting role-based security as with the Enterprise FIM and MIM process.

Update: This objective is an ongoing and permanent process

Update: This has been ongoing leveraging Jasper reports, Tableau and creating interfaces were applicable to eliminate data entry errors and staff time for double entry. This goal is always considered for IT solutions.

Objectives

Assist in the evaluation of current business practices and make recommendations where applicable to automate process.

Update: This objective is an ongoing and permanent process
Participate in efforts to capture and define business process architecture for automation efforts.

Update: This objective is an ongoing and permanent process

Department of Corrections

Goals

Objectives

Objectives

Objectives

Objectives

Objectives

Agency Contact Information

Department of Corrections

Goals

Complete the implementation of the OMIS as the official offender record project

Objectives

Utilize the appropriate level of project management methodology for all information system enhancement activities.

Objectives

Utilize effective change management practices that govern the methods in which the Department IT staff conduct changes on critical information systems.

Objectives

Maintain and operate an information security program.

Objectives

Where and when possible, automate business practices to make the practices more efficient and cost effective.

Objectives

Agency Contact Information